Focused extraction
Capture the fields needed for the next step from agreed document types and representative samples.
Document intelligence
A PDF arrives. Someone shouldn’t have to retype it.
Invoices, forms, and recurring files contain the information your business needs. We build a path from incoming document to usable data, with checks that know when to ask a person.
01 / The friction
Sound familiar?
Teams spend time reading, sorting, and rekeying documents. Layouts change, duplicates slip in, and a plausible extraction can be mistaken for a correct one.
The direction of travel
Structured, reviewed information that can move into your operating systems with its source attached.
02 / What we build
Make the next step
a better one.
A focused scope, built around your people, your information, and the way work actually moves.
Validation and duplicate checks
Check formats, totals, required values, and existing records before the data moves forward.
A useful review queue
Bring uncertain values and their source documents together so a reviewer can correct and approve them.
Illustrative workflow
- 01Receive documents
- 02Extract the fields
- 03Validate and review
- 04Route approved data
03 / Keep people in control
The checks matter as much as the happy path.
Protect document access and retention. Keep original source references, route uncertain results to people, and prevent unreviewed data from triggering sensitive actions.
Security and reliability04 / Measure the difference
Agree on the baseline. Then test the result.
We define what improvement means before building. Useful measures for this work include:
- Minutes of handling per document
- Correction and duplicate rates
- Share requiring manual review
Common starting points
- Invoice preparation
- Client intake documents
- Recurring operational files
A related example
See how these ideas come together.
Explore an anonymized system and its operating workflow.
From a useful idea to a working system
What working together involves.
Teams repeatedly reading, sorting, or retyping information from invoices, forms, and operational files.
See the engagement stages and pricingWhat we’ll need from you
- Representative redacted documents, including common layout variations.
- The required fields, validation rules, and intended destination.
- A reviewer for uncertain results and agreed document-access requirements.
We test representative documents and agree on review rules before rollout. Supported document types, handoff, and maintenance are defined in the project scope.
We agree on access, acceptance criteria, and support before work begins. Share sensitive data only through an agreed secure method.
One useful conversation
Tell us where the work gets stuck. We’ll start there.
Bring the spreadsheet, the bottleneck, or the thing everyone works around. We’ll help you find a sensible place to start.
Tell Nolan what’s getting stuck